Make your child’s big day magical, stress-free, and unforgettable.
Planning a kid’s birthday party in Nairobi can feel exciting — and overwhelming. Between venue hunting, budgeting, invitations, and entertainment, it’s easy for things to fall through the cracks. But don’t worry — we’ve got your back.
Whether you’re throwing a cozy backyard bash or a grand themed celebration, this ultimate event checklist is your one-stop guide to planning a fun, organized, and joy-filled party that your little one will never forget.
Keywords: kids party planning Nairobi, event checklist Kenya, Nairobi party ideas
✅ Step 1: Set the Budget
Before anything else, decide how much you’re comfortable spending. A budget helps you prioritize what matters most and prevents last-minute financial stress.
Tips:
- Allocate money to major categories: venue, food, entertainment, décor, and extras.
- Don’t forget hidden costs like transport, cake cutting items, or tipping helpers.
✅ Step 2: Choose a Party Theme
Themes help tie everything together — from invitations and decor to games and cake design.
Popular Nairobi Party Ideas:
- Princess & Superhero Adventures
- Safari or Jungle Explorers
- Cocomelon, Peppa Pig, or Baby Shark Parties
- Barbie, Spiderman, Frozen, Paw Patrol
- Color-themed or DIY creativity corners
🎉 Bonus Tip: Huwii Events offers custom-themed decorations, banners, and backdrops based on your child’s favorite character or concept.
✅ Step 3: Decide on the Date, Time & Venue
Once you have a theme, settle on a date and venue that suits your needs and guest count.
Venue Options in Nairobi:
- Home/backyard (affordable and flexible)
- Public parks (Karura, Uhuru Gardens, etc.)
- Restaurants with play areas (Java, Artcaffe, Greenspoon spaces)
- Halls or garden spaces for hire
Ideal Time:
Morning to early afternoon — kids are usually more active before 3 PM.
✅ Step 4: Create a Guest List and Send Invitations
Make a list of friends, classmates, cousins, and neighbors your child would love to invite.
Options for Invitations:
- Printed themed cards (we design these!)
- WhatsApp e-cards
- Custom video invites
Tip: Send invites 2–3 weeks in advance to give parents time to plan.
✅ Step 5: Book Entertainment & Games Early
Entertainment is the heartbeat of any kid’s party. Without it, the energy dies fast.
Must-Have Fun Items (Available for hire in Nairobi):
🎈 Bouncing Castle – Always a crowd-pleaser
🎪 Trampoline – For endless bouncing fun
🎯 Ball Pit & Play Zone – Perfect for toddlers
🎨 Face Painting & Balloon Twisting – Keeps kids engaged
🎮 Game Stations – Sack races, hoops, limbo, pin the tail, puzzles
🎤 Kids MC & Game Facilitator – Guides activities and keeps the energy up
👉 Need it all in one package? Huwii Events offers complete party game and equipment hire in Nairobi – so you don’t have to stress over coordination.
✅ Step 6: Order the Cake & Food
The cake is the centerpiece — so order it early, especially during busy seasons.
Cake Planning Checklist:
- Match the cake design to your theme
- Choose a trusted baker (ask us for referrals!)
- Get cupcakes or cookies as extras
Food Tips:
- Keep it kid-friendly: sausages, fries, samosas, juice boxes
- Add some adult options for parents/guardians
- Consider hiring a caterer or ordering in to save time
✅ Step 7: Plan Party Décor & Setup
Your décor sets the party mood — and you don’t need to break the bank.
🎈 Decor Checklist:
- Welcome sign
- Balloon garlands or arches
- Themed backdrop for photos
- Tables, chairs, tablecloths
- Centerpieces and cutlery
✨ Need a decorator? Let Huwii Events transform your space with creative setups, tailored to your theme and budget.
✅ Step 8: Prepare Party Favors
Small thank-you gifts make guests feel appreciated and leave a lasting impression.
Goodie Bag Ideas:
- Candy & snacks
- Coloring books & crayons
- Mini toys
- Stickers or bubbles
Tip: Match the bags to the party theme for that extra pop!
✅ Step 9: Have a Party Day Plan
Things move fast on party day. Having a schedule helps keep the event smooth and fun.
Sample Party Flow:
- Guest arrival & free play
- Organized games with a facilitator
- Face painting / photo booth
- Cake cutting & singing
- Food serving
- Final free play + goodie bags
- Wrap-up & thank-you shoutout
🎤 Pro Tip: A game facilitator or MC can help run the program and entertain the kids, so you can relax and enjoy the moment.
✅ Step 10: Capture the Memories
Don’t forget to take photos or videos — these are priceless for both kids and parents!
📷 Photo Ideas:
- With the themed backdrop
- During games and cake cutting
- Group shots with parents and kids
Want a photographer or photo booth? Ask us — we’ve got options to suit every budget.
Final Thoughts: Enjoy the Day!
Planning a child’s party in Nairobi doesn’t have to be stressful. With the right checklist, supportive vendors, and a little bit of imagination, you can throw a celebration that your child — and your guests — will talk about for years to come.
🎉 Need Help Planning?
Huwii Events is your one-stop shop for kids party planning in Nairobi. We offer:
- Bouncing castles, trampolines, and ball pits
- Game packages with facilitators
- Custom décor, photo backdrops & themed supplies
- Full event setup, coordination, and cleanup
📞 Let us turn your party ideas into reality!
Message us now for a free consultation and quote.
